Privacy Policy

Run of the Mill Reception App

Effective date: 30 October 2026

1. Who We Are

This application is operated by Kids Fun Ltd, the company responsible for operating Run of the Mill Play Centre in Stockport, United Kingdom.

For the purposes of applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, Kids Fun Ltd acts as the Data Controller for personal information processed through the Run of the Mill Reception App.

Contact details:

Run of the Mill Play Centre
Unit 5A, Pear Mill Industrial Estate Lower, Stockport Road, Bredbury, Stockport, SK6 2BP, United Kingdom.

Telephone: 0161 494 7137

Website: https://www.runofthemillplaycenter.co.uk/

2. Information We Collect

The application may collect and process the following information:

Parent and Guardian Information

• Full name.
• Mobile telephone number.
• Email address.

Visit and Attendance Information

• Number of children attending.
• Check-in and check-out records.
• Visit dates and attendance history.

Customer Feedback

• Customer ratings and feedback voluntarily provided through the application.

Marketing Preferences

• Records of whether customers have agreed to receive promotional communications.

Application Security Information

• Staff authentication and access information.
• Information necessary to maintain application security and backup functionality.

3. Why We Use Your Information

We process personal information for the following purposes:

• Managing customer admissions and family visits.
• Recording attendance and managing check-in and check-out.
• Maintaining accurate operational records.
• Improving customer experience and centre services.
• Managing customer feedback.
• Maintaining marketing preferences and consent records.
• Protecting the security and integrity of application data.
• Creating and restoring encrypted backups.
• Meeting applicable legal and regulatory obligations.

4. Legal Basis for Processing

We process personal information under the following lawful bases, as applicable:

Contractual necessity: To manage admission, customer visits and the services requested by customers.

Legitimate interests: To maintain attendance records, manage the centre's operations, protect visitors and staff, and improve our services, provided these interests do not override individuals' rights.

Legal obligations: Where processing is necessary to comply with applicable legal or regulatory requirements.

Consent: Where we rely on consent, particularly for optional promotional communications. Consent can be withdrawn at any time.

5. Google Drive and Cloud Backups

The application provides an optional Google Drive integration for secure backup and recovery.

When an authorised staff member connects the centre's Google account:

• The application creates encrypted backup files.
• Backup files are encrypted before being uploaded to Google Drive.
• Google Drive is used to store and retrieve these application backup files.
• The integration is not intended to access unrelated personal files or Google services.
• Backup data is not used for advertising, profiling, or unrelated commercial purposes.

The application does not sell Google user data or use it for purposes unrelated to the backup and recovery functionality.

Our use of information received through Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements.

6. Sharing Personal Information

We do not sell or rent personal information.

Information may be accessed by:

• Authorised Run of the Mill staff who require it for their duties.
• Technology and service providers where necessary to operate and secure the application.
• Google, in connection with the authorised cloud backup functionality.
• Public authorities or other parties where disclosure is required by law or necessary to protect individuals' safety.

Any service providers handling personal information must do so in accordance with applicable data protection requirements.

7. International Data Transfers

Some service providers, including cloud service providers, may process information outside the United Kingdom.

Where personal information is transferred internationally, appropriate safeguards will be applied in accordance with applicable data protection legislation.

8. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes described in this policy.

Retention periods depend on the type of information and the relevant operational, safety, legal, accounting and dispute-resolution requirements.

We periodically review stored information and securely delete or anonymise information when it is no longer required, subject to applicable legal obligations.

9. Data Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, loss or destruction.

These measures include:

• Restricted staff access.
• Application authentication and security controls.
• Encryption of cloud backup files.
• Secure management of backup credentials and encryption keys.

No electronic storage or transmission system can be guaranteed to be completely secure.

10. Children's Information

Run of the Mill is a children's indoor play centre.

Information relating to children's visits is generally provided by their parents or legal guardians as part of the admission and attendance process.

We do not intend to collect unnecessary personal information directly from children.

Parents and guardians should contact us if they have concerns about information relating to their children.

11. Your Data Protection Rights

Under applicable data protection legislation, you may have the right to:

• Request access to your personal information.
• Request correction of inaccurate information.
• Request deletion of information in certain circumstances.
• Request restriction of processing.
• Object to certain processing activities.
• Request data portability where applicable.
• Withdraw consent where processing is based on consent.

To exercise these rights, please contact Kids Fun Ltd using the contact details provided above.

We may need to verify your identity before responding.

12. Marketing Communications

We respect customers' marketing preferences.

The application may record whether a customer has agreed to receive promotional communications.

At present, the application does not send promotional email campaigns. Any future marketing communications will be subject to applicable consent and electronic marketing requirements.

Customers can withdraw their marketing consent or unsubscribe from promotional communications at any time.

13. Complaints

If you have concerns about how we handle your personal information, please contact us first so that we can investigate.

You also have the right to complain to the UK Information Commissioner's Office (ICO):

https://ico.org.uk/make-a-complaint/

14. Changes to This Policy

We may update this Privacy Policy when our application, services or legal obligations change.

The latest version will always be published on our official website.

Last updated: 30 October 2026

Kids Fun Ltd
Run of the Mill Play Centre
Stockport, United Kingdom

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